Grants and Contracts Writer & Administrator

Position Title: Grants and Contracts Writer & Administrator (ONLY APPLY IF YOU HAVE WRITTEN SUCCESSFUL GRANTS AND CONTRACTS) 

Employment Type: Full-time or Part-time

Location: In-person (Reno, NV) or Remote

Compensation: $30,000/year, with bonuses and additional compensation tied to successful grant and contract awards.

Citizenship Requirement: Must be a U.S. citizen

Position Overview

Ecoatoms, Inc. is seeking a dedicated Grants and Contracts Administrator to manage the preparation, submission, and administration of grants and contracts, targeting 1–2 grants or contracts per month. The role involves close collaboration with technical, accounting, and leadership teams to ensure successful bids and compliance throughout the contract lifecycle. This position is goal-oriented, focusing on outcomes rather than strict clock-in/clock-out hours, and is ideal for a dynamic professional who thrives in a collaborative environment.

Note: Ecoatoms, Inc. is an equal opportunity employer committed to diversity, equity, and

inclusion in all aspects of employment.

Key Responsibilities

Grant and Contract Preparation:

Collaborate with the technical team to gather necessary information and develop

compelling grant proposals.

Write sections of proposals, ensuring clarity, accuracy, and alignment with

funding requirements.

Develop budgets in coordination with the accounting team to ensure financial

accuracy and compliance.

Documentation and Accreditation Management:

Ensure the company maintains all required documentation and accreditations for

bids.

Solicit and apply for accreditations on behalf of the company when necessary.

Keep company information, CVs, and other relevant documents up to date.

Apply to new compliance accreditation programs for the company, should that be

a requirement for the grant or contract.

Comply with cybersecurity, ITAR, EAR and other protocols if that is a DoD or

NASA requirement.

Maintain and update profiles on platforms such as SAM.gov, SBA, and other

relevant systems to ensure compliance and eligibility.

Grant Submission:

Compile all required documentation to support successful bids.

Submit grants and contracts in accordance with agency guidelines and

deadlines.

Post-Award Administration:

Oversee post-award compliance, including salary adjustments, invoice

reconciliation with accounting, and timely reporting to funding agencies.

Ensure ongoing compliance with agency requirements throughout the contract

lifecycle.

Qualifications and Experience

Proven experience working with engineering and scientific teams to develop and

manage grants or contracts.

Prior experience with NASA and/or Department of Defense (DoD) grants and contracts

is highly desirable.

Comfortable working in dynamic, goal-oriented teams with a focus on results rather than

fixed hours.

Strong organizational and communication skills to coordinate with cross-functional

teams.

Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Compensation and Incentives

Base Salary: $30,000 per year.

Performance Bonuses: Additional compensation tied to successful grant and contract

awards, incentivizing high performance and results.

Application Process

Interested candidates should submit their resume and a cover letter detailing their relevant

experience to info@ecoatoms.com.

Ecoatoms, Inc. values diverse perspectives and encourages all qualified candidates to apply.