Business Manager

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Job Description

Manage the administrative and business management functions for a work unit including budget, fiscal, procurement, and asset management.
 

How you will contribute:

• Budget Development: Lead the budget development process for assigned work unit. Review budgets, monitor expenditures, reconcile data, prepare reports and make recommendations. Ensure adherence to schedules, budgets and quality control standards.
• Coordination of Administrative Functions: Serve as a liaison with VDOT divisions or districts, federal government, state agencies, local governments and with the private sector to address policies and procedures to achieve program goals, objectives and deadlines. Develop and propose new policies and procedures based on review of activities and operations. Seek opportunities to increase production and achieve cost saving results. Represent VDOT on internal and external committees. Represent management's position, goals and objectives in his or her absence.
• Oversee Administrative functions: Complete assignments through research and sound decision making prior to implementation. Interpret state and federal laws, rules, policies and procedures. Evaluate programs and implement changes and procedures as necessary. Provide technical guidance to staff and monitor adherence to approved practices and procedures through coordination and consultation.
• Oversee and Direct Administrative functions: Participate in the development of strategic planning. Implement programs and procedures to promote and achieve business goals and objectives. Prioritize and assign work and resources. Recommend staffing levels. Determine need for outsourcing and overtime. Oversee and provide for effective working relationships and promote staff development.

What will make you successful:

• Ability to communicate effectively orally and in writing with diverse audiences, to deliver presentations and conduct meetings.
• Ability to gather and analyze data and prepare technical reports.
• Ability to interpret and apply VDOT and the Commonwealth’s policies and procedures to ensure compliance.
• Ability to interpret and apply procurement policies, procedures and SWAM.
• Ability to work with a large staff, including motivating diverse stakeholders and building relationships.
• Knowledge of accounting principles and practices.
• Knowledge of business administration principles and practices.
• Knowledge of supervisory and human resources practices and principles to include hiring, discipline, performance management and employee development.
• Skill in developing, administering and managing budgets, spreadsheets and financial management systems.
• Skill in providing and promoting good customer service to internal and external customers.
• Skill in the use of computers and software applications to include MS Office and Cardinal.

Minimum Qualifications:

• Ability to communicate orally and in writing with large and diverse audiences, to deliver presentations and conduct meetings.
• Ability to gather, analyze data and prepare technical reports.
• Ability to interpret, apply related federal, state and agency policies, procedures, ensuring compliance from stakeholders.
• Experience applying supervisory, human resources practices and principles to include hiring, discipline, performance management, and employee development.
• Experience developing, administering and managing budgets, spreadsheets and financial management systems.
• Knowledge of general business management practices.
• Skill in providing, promoting good customer service to customers.
• Skill in the use of computers and software applications to include automated financial systems.

Additional Considerations:

• A combination of training, experience, or education in Business Administration, Finance, Public Administration or related field desired.
• Experience related to procurement practices, policies and procedures to include SWAM.
• Knowledge of MS Office and Cardinal.
• Progressively responsible administrative experience to include developing, administering and managing budgets, spreadsheets and financial management systems. Knowledge and experience of procurement practices and procedures.