Administrative Assistant

About Us

BIOLAN is a biotechnology company specialized in developing and manufacturing analytical solutions for food safety and quality control. Our rapid and easy-to-use biosensor technologies are used worldwide by food companies to ensure compliance, traceability, and quality across their production chains.

Our biosensors are based on enzymatic electrochemical technology, allowing precise, fast, and user-friendly measurement of key compounds such as lactose, glucose, histamine, sulphite, nitrites, nitrates, and sodium, among others. This makes our solutions highly relevant for professionals passionate about applying biotechnology and analytical chemistry to real-world food industry challenges.

We are excited to announce the opening of our new commercial office in Tampa, Florida, as part of our international expansion strategy.

Position Overview

We are looking for a proactive and detail-oriented Administrative Assistant to support the daily operations of our U.S. office. This role will be key in ensuring smooth coordination between our commercial, logistics, and administrative activities.

The ideal candidate is organized, responsible, and eager to learn in a dynamic and international environment. You will work closely with the sales and operations teams to manage orders, deliveries, invoicing, and documentation, contributing directly to the efficiency and success of our growing U.S. operations.

Key Responsibilities

Handle and process customer orders accurately and efficiently.

Follow up with suppliers and logistics partners to ensure timely deliveries to customers.

Prepare and organize shipments, including documentation and coordination with freight companies.

Manage and maintain company records, paperwork, and digital files in an organized manner.

Send invoices, quotations, and other sales-related documents to clients.

Track payments and assist in basic bookkeeping or coordination with accounting.

Provide administrative support to the sales team, including data entry and CRM updates.

Assist in organizing trade exhibitions and events, including logistics, materials preparation, and coordination with vendors.

Support office operations such as supplies management, scheduling, and correspondence.

Collaborate with the headquarters team in Spain to ensure alignment of administrative processes.

Contribute to the continuous improvement of office workflows and documentation systems.

Requirements

Degree or certification in Business Administration, Management, or a related field (or equivalent academic background).

Excellent organizational and time-management skills.

Strong attention to detail and ability to handle multiple priorities.

Proficiency in Microsoft Office (Excel, Word, Outlook) and familiarity with basic administrative tools.

Strong written and verbal communication skills in English; Spanish is a plus.

Proactive, reliable, and able to work both independently and as part of a team.

What We Offer

A dynamic role within a cutting-edge biotech company expanding into the U.S. market.

The opportunity to work closely with an international team and contribute to the growth of a new subsidiary.

Exposure to the intersection of science, business, and logistics within the food technology industry.

A collaborative, innovative, and entrepreneurial work environment.

Potential for long-term growth and career development within the company.