In-House Accountant

OVERVIEW OF POSITION

• This role brings the day-to-day bookkeeping and accounting function fully in-house and is responsible for building clear, reliable visibility into cash flow, expenses, and collections as TEN2 scales.
• You will own core AP/AR + bookkeeping execution across TEN2 Media and LaunchPad Media, support month-end close, and continuously improve the accuracy, speed, and automation of our finance operations.
• You will partner closely with Donna and George via a weekly Friday finance meeting, and collaborate with Ops + Tech to streamline systems.

RESPONSIBILITIES

Accounting Leadership (Day-to-Day Ownership)

• Own the accuracy and integrity of the general ledger across TEN2 Media and LaunchPad Media, including consistent coding standards and month-over-month comparability
• Primary point of contact for internal finance operations and the “source of truth” for AP/AR status, cash position, and close progress
• Establish clear workflows, SLAs, and documentation for recurring finance processes so work is consistent and transferable

Accounts Receivable (AR) + Collections

• Prepare, issue, and track invoices (primarily LaunchPad Media; some for TEN2 Media), including proper supporting documentation and client-specific requirements
• Manage collections end-to-end: payment reminders, escalation pathways, dispute resolution, and clear notes on next steps
• Reconcile client payments and deposits to invoices and the bank, ensuring no orphaned receipts or aging discrepancies
• Manage payments, integrated royalty-specific platforms (eg. bill.com, stripe, channel meter).
• Maintain the LaunchPad campaign tracker ledger within proprietary portal; ensure invoice/collection status aligns to operational deliveries

Accounts Payable (AP) + Vendor Management

• Process bills and vendor payments for TEN2 Media and LaunchPad Media, ensuring timely payment and correct approvals
• Maintain an organized vendor file: W-9 collection, payment methods, contract references, and points of contact
• Reconcile and code business credit card expenses, including receipt capture expectations and follow-ups for missing documentation
• Own the monthly vendor review: identify duplicate vendors, pricing drift, unused tools, and opportunities to consolidate

Royalty Payments (TEN2 Media)

• Manage monthly royalty payment preparation and processing, including source documentation, review checks, and payment confirmations
• Maintain a clear audit trail for royalty calculations, approvals, and payment history

Payroll + Contractor Payments

• Initiate and reconcile monthly payroll for independent contractors, including approval tracking and confirming payouts
• Maintain contractor payment schedules and ensure classification and documentation are complete for downstream tax reporting (tax work remains with the firm)

Month-End Close (Accounting Lead Scope)

• Drive a consistent monthly close cadence: close checklist, timelines, and dependency tracking (bank feeds, bills, payroll, revenue, etc.)
• Prepare and post accruals, prepaids, and other month-end journal entries as needed, with clear support
• Complete and document reconciliations: bank, credit cards, AR, AP, and key balance sheet accounts
• Perform variance and completeness checks against prior closes, budgets, and operational trackers to detect issues early
• Maintain audit-ready records and a clean documentation structure for all close support

Cash Management + Forecasting Support

• Maintain weekly cash visibility (near-term cash needs, upcoming vendor runs, and expected collections)
• Partner with CEO and COO to support forecasting with reliable inputs: AR aging, upcoming AP, and recurring costs
• Flag cash flow risks early and propose mitigation options (timing adjustments, collections push, vendor scheduling)

Financial Reporting + Management Visibility

• Produce weekly reporting (PDF exports + QuickBooks Online visibility) that is consistent, easy to read, and decision-oriented
• Maintain AR aging and AP aging views and highlight “need attention” items each week
• Help implement simple alerts around anomalies, costs etc (including cloud + AI services billed monthly), and general patterns

Controls, Compliance, and Audit Readiness

• Implement basic internal controls appropriate for a scaling business: approvals, access hygiene, segregation of duties where possible, and documentation standards
• Ensure financial processes remain compliant with internal policies and support the tax firm with clean, timely deliverables
• Support any external requests (tax firm, banks, benefits providers) by preparing reconciled schedules and source documentation

Systems + Process Improvement (Operations-Oriented)

• Assess current workflows and tooling during onboarding, then propose a prioritized improvement roadmap (quick wins + longer-term upgrades)
• Improve automation and reduce manual steps by partnering with Ops + Tech (e.g., invoice generation workflows, receipt capture, categorization rules, recurring billing, and exception alerts)
• Maintain a change log for process updates so the team can track what changed and why