Vocational Coordinator, Butte County
Position Title: Vocational Coordinator
Program/Dept: Pro-Touch / Social Enterprise
Reports to: Program Coordinator
Classification: Regular, Part Time, Non-Exempt
Compensation: $14.50 Hourly
Agency Description: Founded in San Mateo, California, in 1964, Caminar’s thriving programs and services serve more than 14,000 individuals annually across San Mateo, Santa Clara, San Francisco, Solano, and Butte Counties. Our nonprofit organization’s portfolio of behavioral health and supportive services empowers and supports individuals and families to move toward resilience, wellness, and independence. And, we are expanding our capacity to address the increasingly complex needs of individuals and families.
Position Description: Under general supervision of the Program Coordinator, the Vocational Coordinator (VC) is responsible to manage this social enterprise program and supervise a supported employment work crew comprised of individuals with mental and/or developmental disabilities. The enterprise includes affordable janitorial and lawn services for the local community. The work crew comprises of individuals who receive services from the Department of Behavioral Health. The VC will ensure the quality of work performed by this crew meets acceptable professional standards.
Supervisory Responsibilities: Direct reports include approximately 12 supported employees comprised of Temporary/Part time work crews.
Essential Duties & Responsibilities:
- Manage the day to day operations of the overall program; help ensure quality assurance under CARF standards.
- Supervise vocational work crews who may perform tasks including janitorial/ lawn service duties.
- Provide coaching and training to crew members to ensure they complete these tasks at a level consistent with accepted standards.
- Work with Department of Behavioral Health to identify and select potential crew candidates. Upon selection, assist with completing on-boarding process. Work Crew members are classified as Temporary, Part-Time employees of Caminar whose normal duration of employment is approximately 9 months.
- Provide orientation and training to new members on the crew; identify and develop reasonable accommodations for those with disabilities who may require such.
- Maintain a safe, healthy and clean working environment at all times consistent with applicable laws, standards and the agency’s own Health & Safety Program.
- Develop and assign weekly schedules for the crew members.
- Organize and maintain supplies for the janitorial, work crew; order supplies as needed.
- May operate cleaning equipment such as carpet extractor as needed; ensure proper directions and safe work practices are adhered to.
- Assist clients with moving; provide support with organizing, packing, loading and unloading boxes.
- May assist crew members with reporting wage information to Social Security.
- Record job orders and assist with the invoicing process ensuring accuracy and timeliness.
- Serve as a liaison to the Department of Behavioral Health (DBH) to ensure proper coordination of services and a positive and mutually rewarding relationship between DBH and Caminar; attend meetings with DBH representatives on a regular basis.
- Develop appropriate and beneficial contacts in the community to create further employment opportunities for members in the work crew.
- Serve as “back up” for the work crew, as needed.
- Assist with the facilitation of referrals to Department of Rehabilitation (DOR) by regularly communicating with the (DBH) Coordinator and making the referral recommendations to DOR.
- Communicate/educate contacts in the community as necessary about the Americans with Disabilities Act (ADA); If not already, establish a highly effective knowledge base regarding the ADA.
- Ensures appropriate maintenance and safeguarding of petty cash and other program funds. Review and approve accurate monthly accounting of these funds ensuring they balance properly and that all receipts are submitted to the Accounting Department in a timely manner.
- Attend Caminar’s organizational team meetings and other assigned trainings or meetings.
- Drive own or agency vehicle to main office, meetings, and other venues, as required; documenting and reporting mileage according to agency procedures, so that services can be provided in a timely manner; comply with agency vehicle policy at all times.
- Ensure that the program's vehicle (if applicable) is properly maintained and serviced and that staff are properly trained and oriented to its use.
- Complete and submit accurate time sheets and absence reports to program management in a timely manner.
- Promote within the agency and with the general public the philosophy and practice of social rehabilitation.
- Actively nurture and advance the cooperative, harmonious and teamwork oriented environment Caminar strives to promote within the workplace; Through daily efforts and presentation promote an atmosphere of dignity and respect in line with the organization’s mission, philosophy, policies and procedures.
- Perform other related duties, responsibilities and special projects as assigned.
Requirements, Qualifications, Skills & Abilities:
- Must be passionate about Caminar's mission.
- High School Diploma or GED is required. BA preferred.
- Prior work experience supervising a team and working with people who have a disability is preferred.
- Handyman skills strongly preferred.
- Demonstrated experience effectively managing line-item operating budget preferred.
- Effective networking, marketing and sales skills strongly preferred.
- Excellent computer skills in a Microsoft Windows environment including email and Internet navigation required. Experience with Human Service Information Systems and strongly preferred. Experience managing web based time and attendance and staff training and development system is strongly preferred.
- Ability to maintain a high level of confidentiality, a professional demeanor and to represent the organization in a positive manner at all times.
- Must demonstrate acceptable level of maturity, good judgment, and emotional stability.
- Problem solving—identifies and resolves problems in a timely manner and gathers and analyzes information skillfully.
- Customer Service—manages difficult customer situations, responds promptly to customer needs and solicits customer feedback to improve service.
- Oral and written communication—speaks clearly and persuasively in positive or negative situations, demonstrates group presentation skills and conducts meetings. Completes written progress notes and other formal communications skillfully and professionally.
- Quality management—looks for ways to improve and promote quality and demonstrates accuracy and thoroughness.
- Planning/organizing—prioritizes and plans work activities, uses time efficiently and develops realistic action plans.
- Adaptability—adapts to changes in the work environment, manages competing demands and is able to deal with frequent change, delays or unexpected events.
- Dependability—is consistently at work and on time, follows instructions, responds to management direction and solicits feedback to improve performance.
- Safety and security—actively promotes and personally observes safety and security procedures, and uses equipment and materials properly.
- Must be a dynamic self-starter with demonstrated ability to work independently on special projects.
Physical, Environmental and Mental Requirements:
- Physical: Occasionally required to push/pull objects up to 50 lbs, and to lift/carry objects up to 25 lbs. Frequently required to perform moderately difficult manipulative tasks such as typing, writing, etc. Must be able to walk, stand, sit for extended periods.
- Sensory: Frequently required to read documents, written reports, and plans. Must be able to distinguish normal sounds with some background noise, as in answering the phone, interacting with residents and staff, etc. Must be able to speak clearly and understand/be understood using the English language.
- Cognitive: Frequently required to concentrate on moderate detail with constant interruption. Must be able to attend to a task/function for 20-45 minutes at a time. Frequently required to understand and relate to specific ideas, several at a time. Must be able to remember multiple tasks/assignments given to self and others over a period of several days.
- Environmental Conditions: Frequent exposure to varied office and mixed (residential/office) environments. Occasional exposure to toxins and poisonous substances, dust, and loud noises.
- Equipment: Frequently required to use a computer, phone, and fax machine.
Special Requirements:
- Must be able to meet and receive a criminal records clearance, as required by Title XXII, other licensing regulations, and Caminar practices.
- This position requires frequent driving. A valid California driver license, reliable personal vehicle, current personal auto insurance as required by law, and a Motor Vehicle Record sufficient to obtain and reasonably maintain insurability under agency auto liability policies are all essential job requirements.
- Must be able to pass post offer, pre-employment medical and drug tests as required under State Community Care Licensing regulations and/or agency policies.
- A personal cell phone with reliable service and, if applicable, a data plan to use for business purposes.
- May be required to obtain and maintain First Aid and CPR certification.
Caminar is a leader in providing innovative client-oriented mental health services. We are an equal opportunity employer. Please visit our web site at www.caminar.org