JC-257962 : Staff Services Manager I - Budget Office Manager
Job Summary:
Under the general direction of the Assistant Budget Officer (Staff Services Manager II), the incumbent supervises and manages the daily activities of the budget staff. The incumbent also provides specialized technical expertise in fiscal analysis for special projects such as long-term funding analysis requiring extensive knowledge of blended fund sources, data systems, programmatic requirements, and legislative mandates.
Desirable Qualifications:
- Management or Lead experience
- Customer Service experience
- Budgetary or financial experience
- Create and present reports to all levels of staff
- Regulations, policies, procedures, and law experience
- Technical guidance experience (able to explain processes and requirements)
- Experience working in a fast-paced environment
- Demonstrated managerial expertise and exercise initiative.
- Willingness to work independently and lead a team in a fast-paced environment.
- Excellent problem-solving skills.
- Excellent written and verbal communication skills.
- Excellent organization skills.
- Intermediate-Advanced Microsoft Excel and Word skills.
- Experience with transacting in FI$Cal or other fiscal systems.
Essential Functions:
- Supervises, plans, organizes, and directs the activities of the budget staff in the preparation of the annual Governor’s budget including, but not limited to, Budget Change Proposals, Schedule of Salaries and Wages, and various supplementary schedules and reviewing analysts’ work. Supervises and reviews the development and preparation of the annual departmental budget allotments.
- Oversee the maintenance of the fiscal detail database, which calculates and reports the value of budget changes from Budget Change Proposals, Finance Letters, Budget Revisions, Section Letters, and Executive Orders. This includes coordinating with associated fiscal and accounting staff on issues of mutual concern, development of innovative methodologies for controlling the budget as requested by Executive Staff, and resolution of technical problems involved in managing a budget, which accurately reflects budget data by fund source.
- Monitors expenditures and revenues and prepares/presents related recommendations to management. Analyzes expenditure reports against budget allotments to determine the performance of programs and individual cost centers; provides consultative services to management and program staff for the purposes of making adjustments to planned expenditures; prepares revenue reports and analyzes projected revenue conditions and fund balances; prepares budget summaries on the most technical fiscal issues and presents information to management with recommendations for action; researches issues raised by/for presentation to control agencies and other entities, and makes recommendations to departmental management.
- Responsible for development and maintenance of all enterprise systems including FI$Cal. Provides technical assistance to accounting office on cost allocation changes.
- Reviews proposed legislation. As requested by the Legislative Coordinator, prepares analyses of fiscal impact of proposed legislation. Follows up with any necessary Budget Change Proposals or other budget documents upon passage of legislation.