You are viewing a preview of this job. Log in or register to view more details about this job.

Program Assistant/ Health Information Specialist

As a Program Assistant/Health Information Specialist you will be instrumental in maintaining client files and submitting the mental health billing for all clients within your assigned program. Our Program Assistant/Health Information Specialist collaborates with clinicians and counselors to coordinate coverage among the administrative team and to compile, update, and organize all documentation for the clients within their program. This is an administrative role that utilizes a high level of analytical, computer, and communication skills. 
Seneca Family of Agencies is committed to providing traditionally marginalized communities a network of outstanding mental health, community based, and educational services. We are committed to building a diverse staff and strongly encourages people of color to apply. Our programs are deeply engaged in conversations and trainings on  Diversity, Equity, and Inclusion in order to bring equity and justice to the youth and families we serve.


  • Answer department phones, maintain purchase orders, and process mail for the department.
  • Maintain and update agency documents, manuals, and department files.
  • Coordinate projects and special events as instructed by the Program Director.
  • Create and maintain client records. 
  • Monitor and track required Medicaid documentation and eligibility.
  • Conduct Quality Assurance review of all administrative, clinical, and medical documentation. 
  • Process client placement change requests and receive client documentation.
  • Use document tracking tools to report chart status and communicate with the clinical team.
  • Complete all Mental Health billing, resolve billing related issues, and ensure timely submission of invoices for Non-Medicaid clients.
  • Prepare discharge charts for off-site storage.
  • Ensure appropriate and timely distribution of Incident Reports.
  • Update program attendance and process requests for client reports when needed.


  • Bachelor’s degree required
  • At least 21 years of age
  • Excellent organizational, analytical, computer and communication skills
  • Ability to prioritize projects
  • Valid California driver’s license and insurability through Seneca’s automobile policy
  • Clear TB test, health screening, criminal background check, and any other mandatory State or Federal licensing and certification requirements
  • Proof of COVID-19 vaccination


  • Monday through Friday, 9am - 5:30pm


  • Starts at 20.25 per hour.
  • 10% salary increase upon passing Spanish language proficiency exam.
  • Annual performance evaluations provide the potential for a generous salary increase each year.
  • Comprehensive employee benefits package, including medical, dental, vision and chiropractic coverage, as well as partially paid premiums for dependents.
  • Employer-paid Employee Assistance Plan (EAP).
  • 4 weeks of flexible paid time off and 11 paid holidays.
  • We provide a 403b retirement plan.
  • Scholarship opportunities, ongoing training, and professional development opportunities.

Please apply through our website directly by clicking here!