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Program Assistant II, Foundation Relations

Cures Start Here. At Fred Hutchinson Cancer Research Center, home to three Nobel laureates, interdisciplinary teams of world-renowned scientists seek new and innovative ways to prevent, diagnose and treat cancer, HIV/AIDS and other life-threatening diseases. Fred Hutch’s pioneering work in bone marrow transplantation led to the development of immunotherapy, which harnesses the power of the immune system to treat cancer. An independent, nonprofit research institute based in Seattle, Fred Hutch houses the nation’s first cancer prevention research program, as well as the clinical coordinating center of the Women’s Health Initiative and the international headquarters of the HIV Vaccine Trials Network. Careers Start Here.
 
At Fred Hutch, we believe that the innovation, collaboration, and rigor that result from diversity and inclusion are critical to our mission of eliminating cancer and related diseases. We seek employees who bring different and innovative ways of seeing the world and solving problems. Fred Hutch is in pursuit of becoming an antiracist organization.  We are committed to ensuring that all candidates hired share our commitment to diversity, antiracism, and inclusion.   
 

 
The Program Assistant will carry out essential day-to-day administrative tasks of the Foundation Relations team and reports to the Associate Director, Foundation Relations. The incumbent will provide essential data entry and data hygiene functions, perform prospect research assignments, and draft templated communications and announcements from the Foundation Relations team to the research community. The incoming employee will carry out a portfolio of recurring assignments independently, and in collaboration with the Associate Director may refine and improve existing processes. They will have an eye for detail, demonstrate flexibility in the face of evolving priorities, and remain composed under the pressure of deadlines.


Responsibilities

  • Oversee the maintenance of the project calendar for Foundation Relations. This includes verifying that proposals, progress reports, events, and other cultivation and stewardship efforts are scheduled and tracked to ensure that all research, fundraising, and administrative activities are completed.
  • Perform regular query activity of grants database to synchronize tracking of philanthropic grant activity and enable accurate forecasting of progress toward philanthropic goals
  • Using public and subscription resources, perform initial and ongoing prospect research to maintain up-to-date records in Philanthropy’s proprietary funding opportunity database
  • Using public, subscription and funding opportunity database resources, craft routine campus-wide announcements notifying potential applicants of funding opportunities
  • Maintain up-to-date records on prospect strategy, solicitation, and stewardship in Raiser’s Edge with input and guidance from Foundation Relations fundraisers
  • Collaborate with the Office of Sponsored Research to enable distribution and preparation of grant opportunities and some grant proposal components
  • Handle various clerical responsibilities as assigned such as processing and reconciling expense documents, ordering supplies, supporting site visits, preparing FedEx packages, and distributing mail


Qualifications

Minimum qualifications:
  • High school diploma or equivalent
  • Two years of experience in non-profit development or a related field
  • Proficiency in Microsoft Office Suite, SharePoint, Outlook and Adobe software
  • Strong attention to high level of detail and quality of work
  • Excellent written and verbal communication skills
  • Comfort working within a complex, science-oriented organization
  • Strong organization, time management and data management skills
  • Ability to handle and respect confidential and sensitive information
  • Ability to work under the direction of others and perform special projects as assigned
  • Ability to set priorities, meet deadlines and manage multiple projects
  • Ability to understand and carry out oral and written instructions and request clarification when needed

Preferred qualifications:
  • Bachelor's degree or equivalent experience
  • Experience in using or developing commercial and proprietary databases
  • Proficiency in Tableau, PeopleSoft, and Raiser's Edge
  • Experience in a research setting or understanding of grant and contract management

Fred Hutch has a mandatory COVID-19 vaccine requirement, with exceptions only for approved medical or religious accommodations.
As a condition of employment, newly hired employees must provide proof of vaccination or initiate the accommodations process before their first day of employment. 

A statement describing your commitment and contributions toward greater diversity, equity, inclusion, and antiracism in your career or that will be made through your work at Fred Hutch is requested of all finalists.


Our Commitment to Diversity

We are proud to be an Equal Employment Opportunity (EEO) and Vietnam Era Veterans Readjustment Assistance Act (VEVRAA) Employer. We are committed to cultivating a workplace in which diverse perspectives and experiences are welcomed and respected. We do not discriminate on the basis of race, color, religion, creed, ancestry, national origin, sex, age, disability (physical or mental), marital or veteran status, genetic information, sexual orientation, gender identity, political ideology, or membership in any other legally protected class. We are an Affirmative Action employer. We encourage individuals with diverse backgrounds to apply and desire priority referrals of protected veterans. If due to a disability you need assistance/and or a reasonable accommodation during the application or recruiting process, please send a request to our Employee Services Center at hrops@fredhutch.org or by calling 206-667-4700.