Administrative Support Assistant

Summary

You will serve as an Administrative Support Assistant for the Small Business Administration (SBA), Office of Capital Access (OCA), Disaster Administrative Services Division (DASD), Administrative Services Center (ASC). You will perform duties related to travel, time and attendance, procurement, mail services and/or

Duties

As an Administrative Support Assistant at the GS-0303-7, some of your typical work assignments may include:

• Coordinate travel plans and reviews routine travel vouchers and audits travel voucher files for accuracy and adherence to agency and Federal policies.
• Complete time and attendance/payroll files, reviews routine and/or unusual time and attendance files for accuracy and adherence to SBA and Federal policies.
• Complete procurement/budget activities and other financial related operations.
• Complete accountable property transactions, facilities maintenance and security, mailroom, supply and records management operations.
• Use word processing programs, spreadsheets, email platforms automated software communication tools such as Microsoft 365 or Google Workspace, and various electronic databases, electronic ticketing systems and web-based systems to run reports, import and export data.
• Communicate clearly, concisely, and courteously through verbal and written communications such as email, memos, and reports.

Requirements/Conditions of Employment:

• U.S. citizenship is required.
• You must be able to obtain and maintain a Government travel credit card.
• Favorable background investigation and credit check are required.
• This is not a bargaining unit position.
• A valid driver's license may be required.
• Must complete a one-year Trial Period

Qualifications

To receive credit, you must indicate the month and year as well as the average hours worked per week for each employer. Average work hours must be stated on the resume to quantify each period of work experience or that experience will not be credited toward meeting the specialized experience requirement.
You must address the specific specialized experience required for each grade level of this position on your resume or application or you will be rated "Ineligible" for that grade level.

GS-07: One year of specialized experience, equivalent to the GS-06 grade level in the Federal service, obtained in either the private or public sector:

• Experience in one of the following administrative service functions: travel arranging, travel vouchers, travel credit cards, travel support desk, payroll time and attendance processing, payroll leave audits, procurement and supply, mail services, supply and
  accountable properties, facilities and lease management, and/or records management; and
• Knowledge/Proficiency of word processing programs, spreadsheets, email platforms or automated software communication tools such as Microsoft 365 or Google Workspace, and other automated systems designed to accomplish and manage the work in an administrative services department; and
• Communicates effectively, both orally and in writing with various internal and/or external customers; and
• Interpreting and applying standard operating procedures related to administrative services functions.

Additional information on the qualification requirements is outlined in the OPM Qualifications Standards Handbook of General Schedule Positions. It is available for your review on OPM's Qualifications website:

General Schedule Qualification Standards (opm.gov)

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g. Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

GS-07: There is no educational substitution at this grade level.