Administrative Support Assistant
VACANCY ANNOUNCEMENT
OPEN DATE: May 20, 2024
CLOSING DATE: May 31, 2024
POSITION TITLE: Administrative Support Assistant
TYPE OF POSITION: Term Appointment with possibility for Benefits, Excepted Service
Not to Exceed 13 months (may be extended up to 4 years)
WORK SCHEDULE: Full Time
ANNOUNCEMENT #: PAWS20-24a
SERIES/GRADE: GS-0303-5/6
FULL PERFORMANCE
LEVEL: GS-0303-6
LOCATION: Harrisburg, PA
(Relocation expenses will not be paid)
SALARY: $40,349.00 - $58,473.00 per year
WHO MAY APPLY:
- Must be a U.S. Citizen
- Must be 18 years old
- If you are a male born after December 31, 1959 and are at least 18 years of age, civil service employment law (5 U.S.C. 3328) requires that you must be registered with the Selective Service System, unless you meet certain exemptions (proof of registration and/or exemption required). Website: http://www.sss.gov.
REQUIRED DOCUMENTS:
Resume that includes:
1) Personal information such as name, address, contact information
2) Education
3) Detailed work experience related to this position as described in the announcement including
§ Work schedule including hours per week
§ Dates of employment;
§ Title, series, grade (if applicable)
4) All supervisors' phone numbers and if they may be contacted
5) Other qualifications, such as transcripts (if qualifying on education)
• Transcripts (if qualifying on education, education must have been obtained from an accredited institution. Education completed in a foreign institution must include an evaluation by an organization that specializes in interpretation of foreign education programs that it was deemed equivalent to an accredited U.S. education program, see: Foreign Education Evaluation. All transcripts must be in English or include an English translation.)
• DD-214 (Member 4 copy)
• VA letter required if claiming disabled Veteran’s Preference
• Current active duty members must submit a certification that they are expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted.
HOW TO APPLY:
Additional materials not listed above (i.e. position descriptions, training certificates, etc.) may not be considered. Applicants who do not submit the required items listed above may not be considered. Applications with all supporting documents must be submitted to the contact office and must be RECEIVED by the CLOSING DATE of this announcement.
Interested individuals should send a resume, transcripts, veteran documentation (if applicable) to the address listed here (email submissions will be accepted):
CONTACT OFFICE:
Harris Glass, State Director
USDA, APHIS, Wildlife Services
PO Box 60827
Harrisburg, PA 17106-0827
(717) 236-9451
DUTIES:
Serves as timekeeper for Time and Attendance processing, in accordance with appropriate system policies and procedures. Assists employees in the use of the travel system. Assists the office/program unit in responding to common Freedom of Information Act (FOIA) requests and Department or Agency data calls.
Enters and retrieves information from a variety of computer systems and helps other employees in the use of these systems. Assists with reviewing a variety of administrative reports and records.
Serves as purchasing agent for expendable items for the office/program unit. Receives and inventories purchases and deliveries. Maintains a current inventory of property assigned to the office/program unit. Ensures that transfers, disposals, and other property transactions are properly conducted and documented.
Assists with recruitment by initiating Requests for Personnel Actions, required for the office/program unit in accordance with established procedures. Maintains control systems for miscellaneous payment documents, including reimbursement requests, purchase card transactions, and travel documents. Assists supervisory staff in onboarding new employees and out-processing employees who are departing the Program.
Prepares and submits the necessary vehicle reports/information to include fleet management credit card transactions, mileage and service logs, and quarterly and monthly reports, and enters related data in fleet management and/or other appropriate systems.
Maintains administrative and program files in accordance with Federal records management policies, procedures, schedules and guidelines, APHIS policies, and the WS File Plan.
Serves as office/program unit receptionist. Appropriately distributes incoming and outgoing mail, packages, and faxes, including a variety of information and supplies to field staff. Accurately addresses outgoing mail and packages and sends via the appropriate shipping method.
Performs other related administrative duties as assigned.
MINIMUM ELIGIBLITY REQUIREMENTS:
To qualify, applicants MUST meet all minimum qualification requirements, except Medical Requirements, by the closing date of the announcement.
QUALIFICATIONS REQUIRED:
FOR THE GS-05 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-04 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:
- Follows established procedures to maintain time and attendance database, vehicle database, inventory database, travel database, and others as assigned.
- Experience in the use of multiple electronic platforms (I.E. windows, adobe pro, excel, word, power point, etc.).
- Prepares operational and administrative reports for use by management.
OR
4 years of education above high school.
Equivalent combinations of education and experience are qualifying for this grade level.
FOR THE GS-06 LEVEL: Applicants must have one year of specialized experience (equivalent to the GS-05 level) that may have been obtained in the private or public (local, county, state, Federal) sectors which demonstrates:
- Experience with miscellaneous records management such as: policies, procedures, schedules and guidelines
- Experience responding to the public correspondence via: phone, email, fax as well as distribution of mail
- Experience with the safe keeping of personnel records such as: awards and performance reports
- Experience with Time and Attendance processing, and the use of travel systems
Note: There is no education substitution for this grade level.
HOW YOU WILL BE EVALUATED
Applicants who meet basic minimum qualifications may be referred to the hiring manager for selection. Qualified candidates eligible for veterans’ preference will receive referral and selection priority over non-veterans.
OTHER REQUIREMENTS: (if applicable to your position)
- Must obtain or have a valid driver’s license. Operation of Government-owned or leased vehicles is required. (if this applies)
- As a condition of employment, appropriate security clearance is required for this position.
- Must demonstrate a respect for safety in all operations, including the operation of motor vehicles, firearms, control devices, and equipment.
- Occasional travel may be required.
- Direct Deposit: Per Public Law 104-134 all Federal employees are required to have federal payments made by direct deposit to their financial institution.
- Successfully pass the E-Verify employment verification check. To learn more about E- Verify, including your rights and responsibilities, visit https://www.e-verify.gov/.
Emergency Response – APHIS is an emergency response agency. This means that all Agency employees may be asked or assigned to participate in rotating temporary duty assignments to support emergency programs at some time during their careers with APHIS. It is difficult to predict the frequency with which such emergency situations may occur – and could range from several emergencies in a year to none over the course of many years. In the event that you are called upon to support an emergency program, this may require irregular working hours, including overtime, and may include duties other than those specified in your official position description. While some emergency program support assignments may be able to be performed at the employee’s current duty station, in other cases employees may be asked to go on-site to a temporary duty state location. In addition, it may be necessary for employees to participate in multiple rotations to an emergency program assignment. Attempts will be made to keep disruption to the employee to a minimum.
See this link: https://www.usajobs.gov//Help/working-in-government/fair-and-transparent/signature-false-statements/
The United States Government does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.
Reasonable Accommodation Policy-
Federal agencies must provide reasonable accommodation to applicants with disabilities where appropriate. Applicants requiring reasonable accommodation for any part of the application and hiring process should contact the hiring agency directly. Determinations on requests for reasonable accommodation will be made on a Case-by-Case basis.
A reasonable accommodation is any change in the workplace or the way things are customarily done that provides an equal employment opportunity to an individual with a disability. Under the Rehabilitation Act of 1973 the Equal Employment Opportunity Commission (EEOC) must provide reasonable accommodations:
- An applicant with a disability needs an accommodation to have an equal opportunity to apply for a job.
- An employee with a disability needs an accommodation to perform the essential job duties or to gain access to the workplace.
- An employee with a disability needs an accommodation to receive equal access to benefits, such as details, training, and office-sponsored events.
Under the Fair Chance Act, agencies are not allowed to request information about an applicant’s criminal history until a conditional offer of employment has been made, except as allowed for access to classified information; assignment to national security duties or positions; acceptance or retention in the armed forces; or recruitment of a Federal law enforcement officer. An applicant may submit a complaint or any other information related to an organization’s alleged noncompliance with the Fair Chance Act. The complaint must be submitted within 30 calendar days of the date of the alleged noncompliance. To make a Fair Chance Act inquiry or complaint, send an email with the appropriate information to MRP.Fairchance@usda.gov subject line: Fair Chance Act.
Relocation costs will not be paid for this position.
More than one position may be selected from this announcement.