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24-98 - Flood & State Program Reporting Coordinator (Program Specialist I-II)

Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account https://tinyurl.com/CAPPS-Login in the CAPPS online application system at https://tinyurl.com/CAPPS-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system.

Texas Water Development Board’s Mission

Leading the state’s efforts in ensuring a secure water future for Texas.

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about our employee benefits and more, visit http://www.twdb.texas.gov/jobs/benefits.asp.

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities.

***Salary commensurate with experience and qualifications***

Salary Range:

Program Specialist I: $3,332.00/monthly - $4,100.00/monthly
Program Specialist II: $4,101.00/monthly - $4,600.00/monthly

Job Description Summary

Performs routine (journey-level) to moderately complex (journey-level) consultative services and technical assistance work. Work involves entering, compiling, analyzing, and reporting on agency financial assistance and project information maintained within an agency-wide database, TxWISE. Works with cross-divisional, cross-office teams in data gathering and analysis projects, and preparation of all reports for the Flood Infrastructure Fund, Texas Infrastructure Resiliency Fund, and any other flood-related financial assistance program. Initiates, assists, maintains and leads enhancement projects for agency databases. May train others. Works under moderate to general supervision, with limited latitude for the use of initiative and independent judgment. Reports to the Manager of the Federal Reporting Department.

Essential Job Functions

Assists in developing and maintaining reports for TWDB financial assistance programs thereby enabling the effective use of program funds.
Responds to requests for information on an ad hoc basis for the public, the Office of Water Supply and Infrastructure, Executive-level management, the agency’s Board members, or their respective staff.
Prepares, analyzes, and distributes information related to the Flood Infrastructure Fund, Texas Infrastructure Resiliency Fund, and any other flood-related financial assistance program for publication to the public, the State Legislature, and other state agencies.
Prepares, analyzes, and distributes information related to the funding status of all active projects funded through the agency’s financial assistance programs.
Works with other state agencies to evaluate request data, assign identification numbers, and produce any associated reports.
Completes any other monthly, quarterly, biannual, and annual submission of federal and state reports covering the agency’s various financial assistance programs.
Ensures accuracy of the information provided from delegated staff.
Collects, produces, and maintains supporting documentation and maintains standards of source documents.
Updates and maintains all existing desktop procedures related to the reporting duties included in their performance plan.
Maintains confidential and sensitive information.
Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
May be required to operate a state or personal vehicle for business purposes.
Performs other duties as assigned.

Minimum Qualifications

Graduation from an accredited four-year college or university with a Bachelor’s degree.
Work Experience:
- Program Specialist I: Experience with data validation, database management, monitoring financial assistance programs, working in the water industry, and/or working with surveys, grants, government research, medical data entry, or statistics.
- Program Specialist II: One-year progressive work experience with data validation, database management, monitoring financial assistance programs, working in the water industry, and/or working with surveys, grants, government research, medical data entry, or statistics.
Education and experience may be substituted for one another on a year-for-year basis.

Preferred Qualifications

Three to five years of progressive work experience with data validation, database management, monitoring financial assistance programs, working in the water industry, and/or working with surveys, grants, government research, medical data entry, or statistics.
Previous experience with Microsoft Excel building tables and manipulating data.
Previous experience with Microsoft Access or SQL Server Reporting Services, or similar software, building queries and reports.

Knowledge, Skills, and Abilities (KSAs)

Knowledge of local, state, and federal laws and regulations relevant to the Federal Reporting Department.
Knowledge of the principles and practices of public administration.
Knowledge of financial systems, word processing, database querying, and spreadsheets.
Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Knowledge of state and federal financial assistance programs.
Skills in using Microsoft Office programs such as Word, Excel, and Access.
Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
Skills in using Microsoft Teams, Project, Planner, and other organization software applications.
Skills in identifying complex problems and reviewing related information to develop and evaluate options and implement solutions.
Skills in interpersonal skills and the ability to interact effectively with a wide variety of customers and stakeholders.
Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
Ability to make mature, objective decisions and identify areas of potential problems.
Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
Ability to perform assigned duties and improve work habits and/or output.
Ability to complete assigned work, on time, neatly and with infrequent errors.
Ability to interpret policies, procedures, and regulations.
Ability to provide prompt, courteous and accurate assistance and clear and concise communication to internal and external stakeholders both verbally and in writing.
Ability to work and cooperate with others in a team environment.
Ability to manage multiple tasks.
Ability to stand/sit/move to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
Ability and willingness to travel 5% of the time, primarily within the State of Texas.
Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
Ability to train others.
Ability to lead and prioritize the work of others.
Ability to work accurately with numerical details in a fast-paced, high-volume setting.
Ability to analyze and interpret financial data.
Ability to communicate effectively both verbally and in writing.