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24-105 - Human Resources Special Projects Coordinator (Program Specialist I)

Texas Water Development Board
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Only applicants who apply with a State of Texas application via the CAPPS online application system will be considered for this position. First time applicants will need to create an account https://tinyurl.com/CAPPS-Login in the CAPPS online application system at https://tinyurl.com/CAPPS-Jobs. Please visit our job opportunities page at https://tinyurl.com/How-to-Apply-in-CAPPS for more information about the Texas Water Development Board and answers to frequently asked questions. To view this position in greater detail, visit the CAPPS online application system. 

 

Texas Water Development Board’s Mission 

     Leading the state’s efforts in ensuring a secure water future for Texas. 

  

The Texas Water Development Board (TWDB) endorses telecommuting and hybrid workplace plans, in addition to other flexible work alternatives. We offer competitive compensation and benefits package including medical, dental, vision, 401(k), flexible spending, and flexible work hours so you can have a work/life balance! For more information about our employee benefits and more, visit http://www.twdb.texas.gov/jobs/benefits.asp.

 

The Texas Water Development Board does not discriminate on basis of race, color, national origin, sex, religion, sexual orientation, age, or disability in employment or provision of services, programs, or activities. 

 

***Salary commensurate with experience and qualifications***


JOB DESCRIPTION SUMMARY

Performs routine (journey-level) special projects work within the Human Resources Division. Work involves assisting with planning, developing, and implementing human resources programs and providing consultative services and technical assistance to program staff or the general public. Works under moderate supervision, with limited latitude for the use of initiative and independent judgment. Reports to the Manager of the Human Resources Division.

ESSENTIAL JOB FUNCTIONS

  • Provides support on a broad range of administrative and human resources-related functions and projects.
  • Manages and updates various monthly HR communications, records, and logs for accuracy.
  • Assists with implementation of new systems and processes.
  • Serves as a subject matter expert on performance appraisals processes and systems.
  • Manages and ensure monthly and/or quarterly submission of various reports.
  • Analyzes legislation and implements related policy and procedural changes.
  • Prepares and analyzes reports and surveys, including staff surveys.
  • Utilizes software such as Microsoft Forms and other online programs and platforms.
  • Manages e-signature software and processes for routing and approval of forms and documents.
  • Performs comprehensive reviews of literature, statutes, rules, and/or policies and prepares administrative reports, studies, and specialized research projects.
  • Assists with broader-level projects under the purview of Operations and Administrations as needed.
  • Assists, guides, recommends, and interprets policy and procedures for TWDB staff regarding human resources matters.
  • Assists on an array of technical, training, research, planning, policy, program assessment, and activities related to human resources programs.
  • Assists in coordinating, organizing, and conducting staff development programs.
  • May represents the agency at career fairs, conferences, or other events.
  • May perform risk management and safety functions and serve as primary or alternate risk manager.
  • Manages human resources-related contracts.
  • Maintains confidential and sensitive information.
  • Ensures individual and team files (electronic and hard versions) are appropriately maintained and timely disposed of in accordance with the agency’s records retention procedures and schedule.
  • Maintains required certifications and licenses and meets the continuing education needs and requirements of the position to include, attending mandatory training courses.
  • May be required to operate a state or personal vehicle for business purposes.
  • Performs other duties as assigned.

 MINIMUM QUALIFICATIONS

  • Graduation from an accredited four-year college or university with a bachelor's degree and major course work in Human Resources Management, Business Administration, Organizational Development, or a related field.
  • One year of experience in the field of human resources, project coordination and/or project management.
  • Experience writing policies, procedures, and guidelines.
  • Relevant education and experience can be substituted for each other on a year-for-year basis.

PREFERRED QUALIFICATIONS

  • Experience analyzing legislation.
  • Experience working in a State and/or Federal government agency. 

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

  • Knowledge of local, state, and federal laws and regulations relevant to the Human Resources Division.
  • Knowledge of the principles and practices of public administration.
  • Knowledge of program management processes and techniques.
  • Knowledge of training procedures and marketing techniques.
  • Knowledge of research techniques.
  • Skills in oral and written communication.
  • Skills in facilitating workshops.
  • Skills in using Microsoft Office programs such as Word, Excel, and Access.
  • Skills in use of internet, email, word processing, spreadsheet, presentation, and database software.
  • Ability to communicate effective clearly and concisely, verbally and in writing.
  • Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
  • Ability to train others.
  • Ability to prepare reports.
  • Ability to develop, evaluate, and interpret policies and procedures.
  • Ability to provide guidance to others.
  • Ability to adhere to work schedules, follow procedures with respect to leave and submit accurate timesheets by prescribed deadlines.
  • Ability to make mature, objective decisions and identify areas of potential problems.
  • Ability to perform effectively and willingly when changes occur in scope and nature of the work and work environment.
  • Ability to perform routine and non-routine work assignments accurately and on-time with little or no supervision.
  • Ability to perform assigned duties and improve work habits and/or output.
  • Ability to complete assigned work, on time, neatly and with infrequent errors.
  • Ability to interpret policies, procedures, and regulations.
  • Ability to provide prompt, courteous and accurate assistance, and clear and concise communication to internal and external stakeholders both verbally and in writing.
  • Ability to work and cooperate with others in a team environment.
  • Ability to manage multiple tasks.
  • Ability to stand/sit/move with no physical limitations or aids to perform activities such as retrieve/replace files in a large file system for boxes up to 30 lbs.
  • Ability and willingness to travel 5% of the time, primarily within the State of Texas.
  • Ability to operate a vehicle (state or personal) for state business and maintain a driver’s license and driving record that complies with state and agency requirements.
  • Ability to work days that may exceed 8 hours, including early mornings, nights, and weekends.
  • Ability to train others.