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Accounting Representative (Accounts Receivable)

The John & Mable Ringling Museum of Art
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Accounting Representative (Accounts Receivable)

The John & Mable Ringling Museum of Art is located in Sarasota, Florida, and is a department of Florida State University. Learn more about The Ringling at https://www.ringling.org/about-ringling/careers/. 

Responsibilities

The Accounting Representative is responsible for maintaining accounts receivables for both FSU/The Ringling and the John & Mable Ringling Museum of Art Foundation in compliance with Generally Accepted Accounting Procedures to include audit, reconciliation or accounting work papers, and financial transactions.

Typical tasks include:

  • Verifies, reconciles and completes journal entries supporting the daily revenue for the Museum Store, Admissions, and Historic Asolo Theater Box Office. Generates reports in Counter Point and Tessitura to reconcile daily revenues. Tracks the Box Office receipts by performance.  Prepares DOL forms and submits to FSU. Reconciles and posts FSU Foundation CRM revenue batches in the Financial Edge system.
  • Makes daily cash deposits for membership, fundraising events, invoice payments and donations. Ensures proper routing to gift/membership/fundraising processors. Creates membership/gift batch sheets for updating donor records in FSUF for Ringling Foundation donations.
  • Serves as back-up for the monitoring and review of FSU and Ringling Foundation P-card Purchases. As the FSU P-card proxy, enters coding information in Omni and prepares monthly reconciliations, obtaining required approval signatures. May review Ringling Foundation travel expenses.
  • Pulls Windcave revenue reports. Reconciles the report with sales in Tessitura. Audits Tessitura revenue & online sales. Reconciles Tessitura sales reports to deposits and other general accounting reconciliations and journal entries.
  • Serves as a back-up for others in the Accounting department for any necessary budgetary functions and other fiscal related duties as needed. Performs other duties as assigned that support the department and operations of the museum.

Skills important to this role include:

  • Generally Accepted Accounting Principles (GAAP)
  • Applicable computer applications and basic computer functions to include Microsoft Excel
  • Ability to:
    • Perform accurately in a detail-oriented environment.
    • Meet project deadlines.
    • Prioritize and organize work assignments.
    • Establish and maintain effective working relationships.

Qualifications

  • Bachelor's degree or a combination of post high school education and experience equal to four years.
    • (Note: higher education can substitute for experience at the equivalent rate.)

FSU Total Rewards

FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.

Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.

How To Apply

If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.

Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.

Veterans' Preference

Certain service members and veterans, and the spouses and family members of such service members and veterans, receive preference and priority, and certain service members may be eligible to receive waivers for post secondary educational requirements, in employment by the state and its political subdivisions and are encouraged to apply for the positions being filled. Veterans' Preference applies to University Support Personnel System (USPS) positions only.

IMPORTANT: To claim Veterans' Preference, select “yes” to the question on the application questionnaire and upload a DD-214 (or equivalent), the Veterans' Preference Certification form, and other documentation if applicable with your online application before midnight of the position closing date.

Click the links for eligibility information and required documentation,  or call FSU Human Resources at (850) 644-6034.

Considerations

Rate of Pay: The rate of pay will be commensurate with the education, skills, and experience of the selected candidate. Find out more about our comprehensive benefits package under the "FSU Total Rewards" section. 

Working Hours: Monday - Friday from 8:00 AM to 5:00 PM with a one-hour meal period.  

  • This position is based in Sarasota, FL.
  • This is a USPS position and is eligible for a hybrid work schedule.
  • This position requires successful completion of a criminal history background check to include fingerprinting. 

For more information, technical assistance, or should you require accommodations for the application or interview processes, please contact Ringling Human Resources at 941-358-2773 or employment@ringling.org.

Equal Employment Opportunity

An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer. 

FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.