Administrative Assistant / Secretary

Job Summary
The Administrative Assistant maintains records and schedules, performs clerical functions, and handles approved communication for a department. The position has a retirement association with the Public Employees’ Retirement System (PERS).
 
Job Requirements
The following are required:

1. A high school diploma or equivalent.
2. Three years of clerical experience. Equivalent education may be considered in lieu of related work experience.
3. Excellent communication and customer service skills.
4. Ability to maintain confidentiality and inspire confidence and cooperation of staff, parents, students, administrators, and the public.
5. Ability to establish and maintain a professional relationship with staff, parents, students, administrators, and the public.

 The following are preferred:

1. Knowledge of office practices, procedures, office machines, and filing systems.
2. Ability to operate common office equipment and proficient in computer use, both Macintosh and Windows, with experience in a variety of programs and applications including word processing, databases, and spreadsheets.
3. Ability to type accurately at an acceptable rate of speed.
4. Knowledge of ASD computer systems such as Zangle, IFAS, EmpCenter, or Aesop Absence Management.
5. Ability to perform clerical work with independent judgment, speed, and accuracy, including financial and statistical reports.
6. Ability to plan, lay out, and conduct clerical operations involving transactions requiring effective accountability and accurate controls.
7. Ability to learn, interpret, and communicate rules, regulations, policies, and procedures.
8. Ability to add, subtract, multiply, and divide in all units of measure using whole numbers, common fractions, and decimals.
9. Ability to plan and implement clerical transaction accountability and controls.

 Essential Job Functions

1. Maintains cost records, employee scheduling, and other statistical records.
2. Assumes responsibility for a specific clerical function or specialized unit of a department where knowledge of the departmental operation is fundamental and where its impact on the public is substantial.
3. Performs technical work requiring a thorough knowledge of departmental policies and procedures.
4. Initiates approved written communication.
5. Handles intricate public relations.
6. Instructs, assigns, and schedules tasks to other clerks and reviews the work for accuracy and completeness.
7. Assists with the processing, recording, and filing of a variety of documents involving administrative procedures.

The Anchorage School District is an Equal Opportunity Employer.