PAYROLL COORDINATOR
Estimated Hiring Range: $45,109.45 - $51,260.74 Based on Experience
GENERAL STATEMENT OF RESPONSIBILITIES
Under general supervision, this position is responsible for coordinating all payroll functions for City employees and retirees. Reports to the Accountant II – Payroll.
ESSENTIAL JOB FUNCTIONS
Processes a variety of electronic transactions through the City’s Enterprise Resource System (MUNIS) related to all hired, terminated and current active employees to ensure accurate payroll compensation; and processes manual checks as needed. Receives requests from departments for retroactive pay to be entered into payroll system; calculates payment and verifies against personnel actions; enters retroactive amounts and any other money amounts into payroll system.
Posts and maintains tax liens, garnishments and child support payments. Ensures that payroll is balanced, tax payments to the federal and state agencies have been electronically submitted, and paychecks and direct deposits are printed and sealed.
Maintains compliance with federal, state, and local laws and regulations affecting payroll operations. Responds to routine inquiries with regard to retirement benefits, pay deductions and increases, as well as City policies, procedures and governmental regulations as it relates to pension payroll; and researches situations and responds appropriately. Works closely with Human Resources and department payroll representatives on all aspects of the automated payroll system to ensure accuracy, accountability and appropriateness of all transactions.
Creates, maintains and updates payroll manual used by department payroll representatives; provides written correspondence concerning payroll changes; provides continuous training.
Assists with the publishing of the newsletter for retirees and employees. Maintains computer-generated schedules to ensure the accuracy of reports and forms submitted.
Assists with the issuance of all W-2 and 1099-R forms and ensures that information reported on these forms is accurate compared to federal and state reports. Provides back-up to the benefits section as needed.
Performs other duties as assigned
EDUCATION AND EXPERIENCE
Requires an Associate’s Degree in Accounting, Business Management or a related field and 1-2 years of responsible payroll or closely related experience, or an equivalent combination of education and experience.
ADDITIONAL REQUIREMENTS
An acceptable general background check to include a local and state criminal history check and a valid driver’s license with an acceptable driving record.
APPLY NOW
If interested in learning more about this and other opportunities, including position requirements, and to apply visit https://www.nnva.gov/193/Apply-for-a-Job
It is very important that you please add all your work history, education and even applicable volunteer work to the city application when you apply. You can also apply to as many openings that you are interested in. The city makes salary offers based on TOTAL education and experience - not just directly related experience!
BENEFITS
Benefits Website > https://www.nnva.gov/2936/2024-Benefit-Elections