Training Coordinator Wage

Please apply online at: Training Coordinator Wage - Richmond, Virginia, United States

Title: Training Coordinator Wage

State Role Title: Trainer and Instructor I

Hiring Range: $21.16 - $34.38

Pay Band: 4

Agency: VA Dept of Transportation

Location: Dept of Transportation

Agency Website: https://www.virginiadot.org/jobs

Recruitment Type: General Public - G

Job Duties

The position you are applying for is an Hourly/Wage position. Hourly (wage) employees may not work more than an average of 29 hours a week and cannot exceed 1500 hours the wage employment year (5/1 - 4/30). This position does not include health insurance, retirement or paid leave benefits.

What drives you? Whether it's knowing the work you do makes a difference, having a great work/life balance, working on exciting and challenging projects, leading innovation and championing change, or simply working with a great group of people who are committed to professionalism. At the Virginia Department of Transportation, we have something for you. Are you ready to be VDOT's next Training Coordinator (Wage)?

The Virginia Department of Transportation's (VDOT) Central Office is excited to announce an opportunity to serve as a Training Coordinator (Wage) in our Human Resources Division. This position is located in Richmond, Virginia.

The incumbent will:

• Assist in developing and retaining a highly competent workforce by supporting the statewide learning manager.
   
• Support the goal of increasing opportunities for continuing education and new learning across class titles through the learning partnership program.
   
• Assist in monitoring the annual training budget and report monthly status of expenditures against allocations.
   
• Monitor the Learning Partnerships budget and report monthly status of expenditures. Process Learning Partnership Program applications and training records.
   
• Coordinate logistical activities for training events by coordinating the registration process; developing and publishing periodic training schedules; coordinating coaches and facilitators and providing materials for facilitators.

This position’s specific responsibilities and duties will include, but are not limited to:

Records Management: Maintain accurate records of Learning Partnership Program, seminar, and technical training transactions by entering information in LMS, and Excel for the budget. Verify accuracy of fiscal transactions quarterly by reconciling paperwork with LMS. Maintain accurate training class records and up-to-date employee training transcripts using LMS database. Enter employee data, create classes, register employees in classes and communicate enrollment status. Maintain files. Generate class roster and training reports. Ensure accurate records of certificates, degrees, and licensures received through Learning Partnership Program are included on LMS and Excel spreadsheets and generate quarterly status reports.

Training Budget Maintenance and Tracking: Assist in preparing and monitoring annual training budget. Keep accurate records of expenditures using Excel and LMS. Create, generate, and provide budget reports with preliminary analysis and review with the Learning Manager.

Learning Partnership Program Support: Process Learning Partnership Program training requests according to policy. Review Learning Partnership applications requests for complete detail and analyze information to determine compliance with program requirements. Contact applicants if more information is needed to complete applications. Send letters of approval to applicants after approval by supervisor. Research data to resolve discrepancies in Learning Partnership Program requests. Communicate and coordinate with staff and supervisor to develop internal procedures to ensure accurate processing of Learning Partnership Program requests.

Learning Partnerships: Design and distribute marketing materials for Learning Partnership Program to ensure clarity of program procedures and to increase participation. Generate periodic reports on a quarterly basis to ensure participants adhere to the Learning Partnership Program guidelines. Monitor accounts owed back to Learning Partnerships by employees who leave VDOT with tenure on approved Learning Partnership grants, who drop a pre-paid class after adding and or drop date, or who do not make a satisfactory grade. Maintain database of money owed to VDOT; partner with program lead to send appropriate communications to employees to ensure follow up on collection of funds.

Perform duties, tasks, activities and/or projects as assigned.
 

Minimum Qualifications

• Skilled in giving presentations and facilitating training. 
   
• Ability to consult with customers on education and development planning.
   
• Ability to set-up and operate various audio-visual equipment. 
   
• Ability to assess workload, prioritize and handle multiple priorities. 
   
• Ability to perform data entry, process accounting transactions, organize and manage records.
   
• Knowledge of state procurement policies, procedures, accounting practices, procedures, and budget tracking.
   
• Ability to maintain confidentiality.

Additional Considerations

• A combination of training, experience, or education in Business Administration, Accounting, Finance, or related field desired.  
   
• Ability to monitor a budget and process transactions to meet deadlines.